Aegean : Powering the World

Calling Instructions

PORTLAND CALLING INSTRUCTIONS

VESSEL PRE ARRIVAL NOTIFICATION REQUIREMENTS FOR BUNKERING VESSELS AT ANCHOR

Please find attached the Porltand Calling Instructions in a doc file and a pdf file

Kindly note, that all vessels bound for PORTLAND should provide written ETA notice at 72 / 48 / 24 / 12 / 6 hours to:

ukoperations@ampni.com / controlroom@pbil.co.uk / eta@portland-port.co.uk master.paxoi@amosconnect.com / Mobile 00 44 7792 328 948

Along with the written eta notices, it is crucial for the proper operational procedure that the vessel provides the following info:

1)    Size of Bunker Manifold and Location in relation to either Port or Starboard Side
2)    Product Acceptance Rate in both M3 / MT for all grades being delivered
3)    Preferred order of supply

Also please note that Portland Harbour Authority requests, Masters of all vessels calling at Portland Port for Bunkers at anchor, to complete the following Pre-Arrival Notifications, which can be found in the Vessel Pre Arrival Notification Requirements for Bunkering Vessels at Anchor:

1)    Ship Arrival and Departure Notification
2)    Port Waste Management (Port Waste Notification)
3)    Crew List

Last but not least, we have noticed an increasing need of tugs at Portland due to Portland Harbour restrictions on grounds of safety. The cost price of utilising a tug is GBP 550 on arrival and GBP 550 on departure, so total operational cost of GBP 1,100 per tug. In most of the cases, one tug will be utilised for the bunkering operation, but whereas the supply demands more than one tug, we will utilise two tugs at cost price. The decision of utilising tug (s) is down to the Statutory Harbour Authority aiming to ensure the safety within Portland Harbour.

Best Regards,
AEGEAN MARINE PETROLEUM S.A.

Portland Bunkers International Ltd - Operations contact details:

Email: ukoperations@ampni.com
controlroom@pbil.co.uk

1) Please provide written ETA notice at 72 / 48 / 24 / 12 / 6 hours, sent to:
ukoperations@ampni.com
controlroom@pbil.co.uk
eta@portland-port.co.uk
master.paxoi@amosconnect.com / Mobile +44 7792 328 948

2) When vessels eta 2 hours from arrival Portland, please ensure that Radio Communication on VHF Ch. 74 is made to confirm eta with Portland Port Harbour Authority, full contact details as shown:
VHF: Channel 74
Tel: +44 1305 824 044
Email: eta@portland-port.co.uk

3). We would also request that Master / Duty Officer clarifies that the vessel has onboard British Admiralty Chart No: 2255, if not the Port / Pilot Authority can provide vessel with the chart on arrival at a cost.

4) Vessels calling Portland to facilitate bunkers may anchor outside Port Harbour Limits without the aid of a Pilot in the Refuge Anchorage Area as shown on British Admiralty Chart No: 2255 – HOWEVER NO BUNKERING WILL TAKE PLACE AT THE REFUGE ANCHORAGE...BUNKERING WILL ONLY BE FACILIATETD AT THE DEDICATED INNER / OUTER BUNKERING ANCHORAGES WHERE A PILOT IS COMPOLSARY !!!

5) Pilotage is however, COMPULSORY for all vessels entering into Port Harbour Limits, whether into Outside / Inside Anchorage’s. That being the case NO VESSEL is permitted to enter such area without a Pilot being onboard. The Pilot shall direct vessel to an appropriate outside or inside anchorage, or berth, depending on operational requirements and prevailing and expected weather conditions.

6) Vessel departing from the Outside Anchorage after bunkering can proceed without the aid of a Pilot however they must liaise with Portland Port Harbour Authority to advise their intention to sail. However, Pilotage is COMPULSORY for all departures from within the Inside Anchorage.

7) Please provide the following information at least 24 hours before arrival of the ship. If the duration of the voyage is less than 24 hours then the information must be provided no later than the time of departure from previous port. The details requested are to be sent to the following parties:
ukoperations@ampni.com
eta@portland-port.co.uk

A) Vessel Name / IMO number / MMSI Number / Call Sign / Nationality / Port of Registry & Number
B) Lat Port of Call
C) Next Port of Call
D) ETA
E) ETD
F) Total Number of Persons onboard / Master’s Name & Nationality
G) Maximum Arrival / Departure Draughts (Meters)
H) LOA / Beam / GRT / NRT / DWT / Type of Ship
I) Thrusters – Bow / Stern / Horsepower
J) Cargo Condition or Ballast / Description / Quantity
K) Defects / Damages / Deficiencies / Limitations
L) Name & Address of Port Agent & Contact Details (If Applicable) / Vessels Contact Details Mobile / Email
M) Vessel’s Registered Owners
N) ISPS Code / Status
O) Ships Port Waste & Port Health Declarations to be completed and same advised

8) Weather limitations:
Bunkering operations at an anchorage shall only take place when:

A) A wave height of 1.5 metres at the anchorage berth is not exceeded;
B) At any outer anchorage, a sustained wind speed of 16 knots (Beaufort force 4) is not exceeded;
C) At any inner anchorage, a sustained wind speed of 27 knots (Beaufort force 6) is not exceeded;
D) Visibility is good and must in all cases provide a clear view of at least 200m from any vessel engaged in bunkering operations.

Bunkering operations alongside berth shall only take place when:
A) A wave height of 1.5 metres at the berth is not exceeded;
B) A sustained wind speed of 27 knots (Beaufort force 6) is not exceeded.

9) Important notes:
A) Vessels engaged in bunkering must by day display the International Code of signals flag “Bravo” and by night an all round red light. It is prohibited for any vessel to approach closer than 100 metres to any vessel at anchorage displaying these conditions.
B) Any vessel at Portland for Bunkering operations is prohibited from discharging ballast within Harbour limits, regardless of where the ballast was taken on.
C) Any vessel engaged in bunkering operations is to be securely moored or anchored. Vessels engaged in bunkering operations at anchor must have engines at immediate notice.
D) In the event of any pollution incident from a bunker delivery, all other active bunkering operations will be ceased immediately, and will only recommence with approval of the Harbour Master.

Aegean : Powering the World